COVID-19 Action Plan 2021

The following information is designed to keep our camp families informed of how Gold Arrow Camp plans to adapt and modify our program as we welcome campers back to camp this summer. We have developed these protocols based on guidelines and best practices from the CDC, California Department of Public Health (CDPH), American Camp Association (ACA), and our local health authorities. While we strive to communicate the most accurate information, please note that some protocols and policies may change over the summer as new information and guidelines emerge.

We are thrilled to be bringing our community back together this summer. And while COVID-19 has made operating camp much more challenging, we are ready to offer the fun, friendship, and growth our campers need in the safest and healthiest way possible.

While people within our community (campers, staff, and parents) may have different opinions about specific COVID-19 responses and procedures, we can all agree that our children need camp more than ever this summer. After a long year spent on screens and, for many of our campers, not with friends or outdoors, this summer will be an amazing time of getting back in touch with themselves and nature and connecting with others.

Our ability to operate camp successfully this summer rests on the cooperation of every member of our community abiding by our health protocols, regardless of our individual opinions about those protocols.

Gold Arrow Camp is especially well-suited for operating safely during this pandemic due to our mostly outdoor setting. Our campers live in open-air, large tents, eat on an open-air dining porch, and participate in outdoor activities. The only indoor facilities campers will be using this summer are our bathrooms and our Wellness Center.

COVID-19 testing will be required prior to arrival at camp, on day 3 of camp stay, and in case of COVID symptoms that are not explained by other health issues.

We and our staff are adapting every aspect of our operation – including food service, activities, transportation, and scheduling – to mitigate the risk of exposure to and spread of COVID-19 while maintaining the fun and integrity of our camp program. 

We are working hard to make this summer the best one yet and as normal as possible under the restrictions. We will be implementing many layers of Non-Pharmacological Interventions (NPIs), to help keep the Gold Arrow Camp community safe.

Note: There will be a $100 per camper COVID-19 fee added to your family’s invoice to offset some of the costs of our on-site professionally managed COVID-19 testing program.

 

Updated 4/29/2021

 

Your Pre-Camp COVID-19 Quick Checklist (more details below)

 

  • Review travel options and select how your camper will be traveling to/from GAC (by May 1, 2021).
  • Review and sign The Chipmunk Commitment in My GAC Login. This is our community agreement to keep each other and ourselves safe this summer. You can download a copy here.
  • Review and sign Safer Together in My GAC Login. This form includes an acknowledgement that you have read GAC’s COVID-19 Action Plan 2021 and will periodically review the plan before your child’s session.
  • Complete your camper’s COVID-19 Health History Addendum accessible for review two weeks prior to your camper’s session in My GAC Login to be COMPLETED and SUBMITTED on the Friday prior to you child’s session. 
  • Plan for your camper’s pre-camp COVID-19 test.

 

BEFORE CAMP

In order to operate a safe, successful summer, we must partner with parents to send healthy campers to camp at the start of the session. We are asking all campers and staff to follow important health and safety measures before and during camp. The preparation for camp must include new things this year as we aim to keep the safety of our camp families as our top priority. Thank you for supporting and adhering to the precautionary measures outlined below.

Pre-Camp Expectations: Staying Healthy Before Camp

Because we are a large community with people gathering from different geographic areas, we are asking families to follow these precautions in the days leading up to camp to protect our community.

Vaccinated campers: 

Follow all CDC guidelines for vaccinated individuals.

Unvaccinated campers:

  • Avoid any unnecessary travel in the 14 days prior to camp. 
  • Follow common sense health protocols to avoid COVID exposure while traveling to camp and in the days leading up to camp. These guidelines include:
    • Wear a face covering at all times when outside of your household.
    • Avoid close contact with those outside of your household.
    • Do not attend any large, indoor gatherings.
    • Do not participate in any sports tournaments or other large outdoor gatherings.

Campers who are still in school or must attend out-of-home childcare during the week leading up to their session are required to follow masking and distancing guidelines while there and maintain your family bubble expectations while not at school.

Health History Addendum (due Friday before the session begins)

Please log in on the FRIDAY prior to your camper’s arrival at camp to complete the COVID-19 Camper Health History Addendum. This addendum asks about your child’s vaccination status, COVID-19 health history, and pre-camp behavior in the 14 days before the start of your child’s session. The form will be available in My GAC Login two weeks prior to your child’s session and must be completed and submitted on the FRIDAY prior to the session. This form is REQUIRED for all campers attending camp this summer.

Testing (Thursday before session begins)

Any updates to our testing program will be communicated prior to your child’s session.

Vaccinated campers (unless symptomatic) do not need to provide a PCR SARV-CoV-2 test. Email vaccination verification card to mail@goldarrowcamp.com

All unvaccinated campers must provide results of a negative PCR SARS-CoV-2 test taken on the Thursday prior (within 72 hours) to the start of the session.  Test results need to be uploaded to the parent login area or emailed to the camp office by 3:00pm on the Saturday before the session begins.  Failure to provide proof of a negative PCR test result will result in campers not being admitted to camp. Only PCR test results will be accepted.  Do not submit results of any antigen-based testing; these will not be accepted and the camper will not be admitted to camp. All expenses incurred from this test will be the responsibility of the families.  If you have difficulty finding a lab that can perform the PCR test in a timely manner, please contact our office for help.

We anticipate testing all unvaccinated campers with another PCR test 3 days after arrival at camp. We will also be testing and isolating campers or staff who present high risk symptoms.

 

ARRIVAL DAY

Traveling by GAC Charter Bus

In order to minimize the risk of COVID transmission, following the guidance of the ACA, CDC, and in consultation with health officials: 

  • Bus seating will be assigned by cabin group, so that campers are only in close contact with people who will already be in their cohort.
  • We will maintain physical distancing between cohorts on the bus.
  • We will only use vaccinated staff to supervise bus travel.
  • In order to ensure that we can maintain appropriate physical distancing on the bus, we will only assign approximately 50% of the seats on the bus.
  • To reduce risk of transmission at the bus stop, parents will not be allowed to exit their cars and intermingle with staff, other campers, or other camp families.
  • Everyone on the bus will be required to wear a face covering unless they are drinking water. 
  • No snacking will be allowed on the bus and we will, as always, have a lunch stop outdoors where campers can eat with their cabin group, appropriately spaced from other groups.
  • Your family will be assigned a specific time to arrive at the bus stop. In order to maintain the safety of our camp community, parents will not be allowed to exit the car (except for a goodbye hug). Each family will be greeted by a staff member who will ask you medical screening questions, take your child’s temperature, move your luggage to the bus, and get your camper settled in and meeting friends. 
  • To accommodate all of our campers and safely board our buses, you will need to depart the parking lot after your child has been screened and has boarded the bus.

Traveling by Airplane

Campers arriving by air will follow the CDC’s travel guidance. Campers who travel to camp via a flight (or get dropped off by parents) at the Fresno Airport will need to schedule arrival/departure between 10am-2pm. Campers are required to follow all CDC recommended health guidelines, including masking, while in public places or on public transportation traveling to camp. Campers will be greeted at the airport by vaccinated camp staff, screened, introduced to other campers, and board the bus (with counselors) to travel to camp.

Travelers from outside the United States will need to comply with State Department requirements for travel at the time of their travel (a comprehensive list is available here). If the test they use to fly will be older than 72 hours at the time of your arrival at camp or the bus stop, they must arrange for a test in the United States to meet that requirement.

Traveling by Personal Vehicle

Campers who are arriving by car should only travel with people from their immediate family. Further, while traveling they should follow the CDC’s travel guidance.

To protect our camp community, these are our camper drop off procedures for this summer:

  • You will be greeted in the parking lot of the China Peak Mountain Resort by our staff who will ask you medical screening questions, take your child’s temperature, move luggage to camp, and then introduce your camper to a counselor who will accompany him/her into camp to meet cabin mates and get settled in. 
  • We will not be offering tours of camp and only our campers and staff are allowed on camp premises.

 

DURING CAMP

Cabin Group

At GAC, our camper’s primary friendships and connections at camp have always been within their own cabin group. This structure has been how we live out our philosophy of nurturing close friendships and encouraging campers to try new activities. This is also the ideal model for operating a safe camp experience according to the CDC and ACA. 

For each of our campers, their cabin group (campers and counselors) is their camp family for their time at GAC. They will live together in the same open-air tent, have meals together, go to activities together, have campfires together, sing together, hug and high five each other. When with their group, masks and distancing will not be required.

The 2 of 3 Rule

We will be following the 2 of 3 Rule any time campers are interacting with campers and staff outside of their own cabin group. 

The 2 of 3 Rule means camp community members will meet two out of three of the following protocols:

  • Be outdoors (which is always the case at GAC except in bathrooms or while inside the Wellness Center).
  • Wear a mask.
  • Be 6’ apart.

Activities

Campers at GAC participate in all of our camp activities as a cabin group. All of our activities are outdoors. Campers participating in activities will be required to abide by the 2 of 3 Rule. For example, if a cabin is at sailing, they will wear their masks any time a sailing counselor from outside their cabin group is within 6 feet of them, but not while they are on a boat with their cabin mates. You can see videos of many of our activities here.

Meals

As always, campers will wash their hands thoroughly prior to each meal. 

We are following a staggered meal schedule with cabin groups assigned a meal arrival time to reduce the overall number of people on our dining porch at any given time:

  • Breakfast will be served between 7:30-8:45am.
  • Lunch will be served between 12:00-1:15pm.
  • Dinner will be served between 5:00-6:15pm.

While walking onto and off of the dining porch, and while selecting food and drink options, campers and staff will wear masks. While sitting down and dining with their cabin group, campers and staff will not wear masks. 

Masks

When in larger groups or areas where they are mixing with other cabin groups, campers and staff will follow the 2 of 3 Rule.

As mentioned in “Cabin Group” section above, campers will not be required to wear masks when with their own group.

New Medication Protocol For 2021

To free up our Wellness Center staff to attend to the increased health screening, testing, and treatment protocols required this summer, all camper prescription medications, as well as any over-the-counter medications or vitamins taken daily, must arrive at camp in a strip of individually packaged single doses prepared by a pharmacy of your choice.

For example, if the camper takes two different prescription medications in the morning, both medications must be placed in the same pharmacy labeled package for morning distribution by our nurses. 

Please do not send over-the-counter medications that are not taken daily, as these are already stocked in our Wellness Center.  For over-the-counter medications taken daily, please have your pharmacy include those in the appropriate individual package(s) by dose if combining with prescription medication.

To help with distancing of our cabin groups during medication distribution, cabins will be assigned a specific time to stop by the Wellness Center, and those times will correspond with the staggered meal times. The standardized medication distribution for cabins will fall within the following times: 7:30-8:45am, 12:00-1:15pm, 5:00-6:15pm, and 8:00-9:00pm. Please consult with your physician and pharmacist to plan your child’s medication dosage and schedule accordingly. You may choose any pharmacy to pre-package your camper’s medication. CVS is one of the large pharmacies that offers this service.

Daily Health Screening

Counselors will do a visual and verbal health screening of each of their campers every morning prior to breakfast and will report to the Wellness Center staff the status of their campers’ health. Any campers with illness symptoms or health needs will be referred to the Wellness Center staff for assessment and treatment.

Morning Assembly/Big Campfire/Age-Group Events

Large group events will be held outdoors and, if adequate spacing between cabin groups is not possible, masks will be worn. We will follow the 2 of 3 Rule.

Communication

There are several ways we will be providing updates and information to parents while your camper is with us this summer. We will be using emails (be sure mail@goldarrowcamp.com is an approved sender in your email), text messages, and automated calls. Please check your email regularly before and during your child’s camp stay. 

See below (in the FAQ) for more details about our criteria for contacting parents.

Vaccine

CDC Recommendation
If eligible, staff, volunteers, campers, and family members should get fully vaccinated for COVID-19. Ideally, wait 2 weeks after completing vaccination for COVID-19 before traveling to camp.

Our staff will be vaccinated and we hope that many of our eligible campers are also vaccinated this summer. The more people in our camp community who are vaccinated, the less likely we are to have anyone contract the virus and be required to shorten their camp stay.

Vaccinated campers will not need to submit results of a negative PCR test prior to arrival at camp nor take the additional screening test on day 3 of camp. Furthermore, vaccinated campers will not necessarily have all the same quarantine precautions as unvaccinated campers should someone in their Cabin Group test positive for COVID-19 while at camp.

Visitors & Tours

In order to reduce the risk of COVID-19 exposure, we will not be hosting any camp tours or allowing visitors (including parents and relatives of campers and staff) onto camp premises this summer. Only staff and campers who have met the pre-camp and ongoing testing or vaccine requirements will be allowed on camp premises.

FAQ

If you are not sure that you are comfortable sending your child to camp this summer now or in the coming weeks, please contact our office IMMEDIATELY to cancel or postpone your child’s camp attendance to next summer (2022). Any cancellations received before May 1 will receive a full refund, less a $100 application fee per camper. No refunds will be given for cancellations received after May 1, apart from the one exception noted in our Cancellation Policy.
We have spent the past year adapting and modifying our camp programming based on developments, guidance, and requirements from the CDC, American Camp Association (ACA), and California Department of Public Health (CDPH), as well as from our local health authorities. We are working hard to make this summer the best one yet and as normal as possible under the restrictions. We will be implementing many layers of Non-Pharmacological Interventions (NPIs), to help keep the Gold Arrow Camp community safe. In consultation with our Wellness Center Staff (Camp Nurses and Doctors), and under the supervision of a professional medical consultant, we have developed a detailed COVID-19 response protocol that we and our health staff will be following this summer.
Unfortunately, your child will not be able to attend their scheduled session. Due to CDC guidelines, any positive test, even if followed shortly after with a negative test, requires a 10-day quarantine period. We will work with you to reschedule your child’s camp stay to a later session or defer enrollment to 2022.
We must have your child’s negative COVID-19 test results (or verification of vaccination) prior to boarding a camp bus or being dropped off at camp. If you do not have your child’s test results, call us to discuss a delayed camp arrival plan. We will offer individual transportation from Fresno Airport for a fee of $250 or you may drop off your child at camp.
Your child will be immediately quarantined at camp and you will be contacted to pick up your child at camp within 12 hours. Unfortunately, due to current CDC guidelines, there isn’t a retesting option.
Some insurance carriers may cover testing. Check with your insurance company.
Yes, we will provide a prorated refund starting at the time your child is picked up from camp.
Campers who have been exposed to a camper with a positive COVID-19 result will continue with camp programming with some modifications to limit exposure to people outside their cabin group. Changes to programming will conclude after three days with confirmation of a negative test result. Monitoring for COVID-19 symptoms will continue for the remainder of the camp stay.
Per CDC recommendations for summer camps, we are strongly encouraging all members of our camp community who are eligible to receive the vaccination.
One of the reasons for the COVID-19 Health History Addendum you will complete two days prior to your camper’s arrival at GAC is to let us know any health issues/symptoms your child may have that mimic symptoms of COVID-19.

RESOURCES