Tuition Payment and Cancellation Policy

Tuition Payment

At the time of enrollment there is a deposit due for each enrolled camper:

ENROLLMENT RECEIVEDDEPOSIT AMOUNT (per two- or three-week session)
Before November 15, 2025$1000
November 15, 2025 - January 14, 2026$1750
January 15 - March 15, 2026$2500
After March 15, 2026Entire Tuition

The options for payment of the remainder of any tuition are: 

1) Payment of the remaining tuition balance at the time of enrollment.

or 

2) Payment of the tuition balance in equal installments on the following dates that are remaining at the time of enrollment: November 15, January 15, and March 15.

All payments must be made either by credit card (a 3.0% convenience fee will apply) or e-check. Installment payments will be processed using the payment option (credit card or e-check) on file automatically on each installment date as a condition of enrollment.

Late Arrival/Early Departure from Camp

Late arrivals and early departures from camp are disruptive to the camper’s overall experience, negatively impact their cabin group, and require extra staffing. Our community-focused program is intentionally set up to allow for friendships and group bonding to start on the first day of camp and for important closure activities to occur at the end of the session. 

When enrolling your child in a session at camp, please make sure your child is able to stay for the entire session (start date through end date). Because it is disruptive to camp and the other campers in the group, late arrivals and early departures from camp are highly discouraged. If our session dates do not work for your family, please find a different session or postpone your child’s stay at camp until he/she can attend a complete session. Unless there is a medical or family emergency that arises during the camp session, early departure from camp will result in your family not being eligible for priority enrollment for the following summer.

Cancellation Policy

For families that choose not to purchase camp tuition insurance, the following cancellation policy will apply for each enrolled camper:

CANCELLATION RECEIVEDELIGIBLE REFUND (per one-, two-. or three-week session)
Before September 1, 2025Tuition paid (no cancellation fee)
September 1, 2025 - November 14, 2025Tuition paid less a $300 fee
November 15, 2025 - January 14, 2026Tuition paid less a $500 fee
January 15 - April 1, 2026Tuition paid less a $700 fee
After April 1, 2026$0 (no refund)

No refunds will be given for cancellations after April 1, 2026.

Payments for additional options such as store credit and bus transportation will be fully refunded at the time of cancellation.

Camp Tuition Insurance

We strongly recommend families purchase camp tuition insurance to help cover camp fees in the event you want or need to cancel due to scheduling conflicts, illness, etc. Program Protector Insurance is available during the online application process. Please evaluate each insurance plan carefully and determine which plan is the best fit for your circumstances. If you have questions about the plan options, please call Program Protector directly at 833-297-2258. You may also choose to purchase your insurance from another company. Program Protector Insurance is provided by a separate entity from Gold Arrow Camp accessed through our third-party administrative partner, Campminder. Parents purchasing this insurance must ensure they have received a confirmation (via email) of purchase directly from Program Protector. Gold Arrow Camp has no information on any insurance purchases and all claims and disputes must be made by calling Program Protector directly.

Sibling Discount

Enroll a second or more child from the same household, and receive a 5% tuition discount for the siblings with the lower tuition value.

Important Dates for the 2026 Season

August 1 – Enrollment Begins for returning camp families (and their siblings.)

August 15 – Enrollment begins for any campers who were wait-listed for summer 2025.

September 16 – Open Enrollment Begins

October 15  – Deadline to enroll and receive $25 online store certificate

November 15 – Tuition Installment #1 Due

January 15 – Tuition Installment #2 Due

March 15 – Tuition Installment #3 (Final) Due

April 1 – Cancellation Deadline